Hiring Pack

Use this document to create a job description. This document can be used when recruiting staff, to assist you when conducting a staff appraisal, to attach to an employment contract or statement of terms/written particulars of terms or in order to update a previously drafted job description. This document creates three separate lists containing the duties and/or responsibilities of the role, the skills and knowledge required to perform it and required experience. There is also the option to insert an estimate of the percentage of time taken up by each responsibility or duty. Please note that this document is only for use in the United Kingdom.

This document creates a standard job application form to be used when hiring new staff. It should assist you in forming an objective view of the applicant's suitability as part of your selection process. The document also takes into account discrimination legislation to help protect your business against accusations of discrimination at an employment tribunal. You may wish to use this application form in combination with a criminal convictions declaration form, although you should send these two forms separately to the applicant.

Important Notice
In order to use this document you will need to have installed Adobe Acrobat Reader (version 4 or above). The Adobe software is free and may be downloaded by clicking here.

Use this to create a reference letter from an employer to a referee. It will contain a number of useful standard questions seeking information that an employer may find useful. You should include a stamped, addressed envelope with this letter to facilitate a quick response from the referee. The applicant will need to give their consent for their old employer to provide a reference to you. To avoid delays, the applicant should give that consent to them directly or to you, so you can send it with this letter.

Employers should use this document to prepare a letter to send to unsuccessful job applicants, whether or not they attended an interview. The letter advises them that they have been unsuccessful on this occasion and includes the option to keep their details for future vacancies, should they agree to this.

Employers should use this form when interviewing job applicants. The form includes a comprehensive checklist of topics to be covered during interview, with suggestions for specific questions and the opportunity to allocate marks and give comments for each. The completed checklist can provide evidence that you have taken a consistent and fair approach to all candidates. If properly applied, this can assist in providing protection against complaints of discrimination. You should keep all completed checklists for unsuccessful applicants for at least six months for this reason.

Important Notice
In order to use this document you will need to have installed Adobe Acrobat Reader (version 4 or above). The Adobe software is free and may be downloaded by clicking here.

Use this document to create a suitable offer letter when making a job offer to a prospective employee. This offer letter should be a summary of the key parts of the full employment documents, e.g. an employment agreement or employment statement. The letter also requests the prospective employee to provide the correct documentation to prove their right to work in the UK prior to commencing their employment - to help protect you from liability.

Use this document to create an induction checklist when taking on a new member of staff. As the checklist has not been catered to a particular business or industry, it might be the case that there are certain items that will not be applicable. However, the checklist should provide the necessary structure as part of a wider induction programme.

Important Notice
In order to use this document you will need to have installed Adobe Acrobat Reader (version 4 or above). The Adobe software is free and may be downloaded by clicking here.

As an employer, you'll inevitably collect, use and store personal information about your current and prospective staff. Under the Data Protection Act 2018 and the EU General Data Protection Regulation (GDPR), you need to tell them what information you hold, how you'll use it and for what purpose. You also need to tell them about their privacy rights and how the law protects them. You can use this privacy notice to do this. It's suitable to give to both job applicants and current staff (whether they be employees, workers or contractors).

When recruiting, employers may use this document to produce a form for all applicants invited to interview to complete. The form asks the applicant to declare whether they have a current criminal conviction, and if so, to give details of the offence(s) and sentence(s). Additionally, there are clear instructions in how employers should use this information to ensure that they comply fully with the requirements of the Rehabilitation of Offenders and Data Protection Acts.

Important Notice
In order to use this document you will need to have installed Adobe Acrobat Reader (version 4 or above). The Adobe software is free and may be downloaded by clicking here.

If you're an employer in England, Wales or Scotland, you must give certain information in a written statement to all of your workers and employees by the time they start working for you.



This employment statement contains that information - use it if you don't plan to give them some form of employment/worker agreement, or if it won't be ready by the time they start working for you.



If you're an employer in Northern Ireland, you only need to give this statement to employees (and only if you aren't giving them an employment agreement). You have up to 2 months after they start working for you.



Use this statement in combination with our employee handbook (or you own) in order to refer to details of your policies and procedures around grievances, disciplinary and dismissal, and paid leave.

Use this agreement to create an employment contract for a new employee. It includes options for part-time and shift working, probation, working hours, breaks, overtime, workplace locations (including working abroad), salary, bonuses, benefits, annual leave, sick leave, pensions, data protection, termination (including post-termination restrictions), and more.



It also includes detailed disciplinary and grievance procedures as optional attachments.



If you're an employer in England, Wales or Scotland, you must give certain information in a written statement to new employees by the time they start working for you. This agreement contains that information. In Northern Ireland, you have up to 2 months after they start.



Use this agreement in combination with our employee handbook (or you own) in order to refer to details of your policies and procedures (e.g. about different types of paid leave).